The Japan Supplementary Budget (JSB) programme was funded by the Government of Japan and implemented by the IPPF and its five Member Associations in Afghanistan, Sudan, Yemen, Palestine and Ukraine for a period of 18 months commencing 1st Jan 2024 and ending on 30th June 2025. The IPPF has received the funding of USD 1,934,000 from the Government of Japan for implementing this project in five countries: Afghanistan, Sudan, Yemen, Palestine and Ukraine.
The International Planned Parenthood Federation is inviting proposals from qualified audit firms, located in Delhi/NCR or London for the audit of Japan Supplementary Budget (JSB) programme.
Read the full scope of the audit in the terms of reference below.
Mode of Audit
Entire audit will be conducted remotely for the IPPF Secretariat. IPPF Donor Reporting team will coordinate the audit.
Audit Deliverables
The Auditors will submit the audit reports in English in PDF formats as specified under.
Audit Proposal
The tenderer (audit firm) will submit a detailed audit proposal covering the following:
- Audit firm’s details including details of partners, numbe of qualified staff, etc.
- Location (City and Country) of the audit firm that will lead the engagement and sign the audit report
- Citations of similar experience of executing project audits and not-for-profit sector audits
- Approach and methodology for the audit of Japan Supplementary Budget programme
- Anticipated risks/challenges and mitigation for successful completion of the audit
- Audit Team Composition and CVs of key team members (Refer Section “Auditor Qualification”)
- At least two client references (email ids and phone numbers) for whom similar audits have been conducted
- Scanned copy of the evidence of the firm being registered with the accounting body in the Country of its incorporation
- A declaration by the proposed audit partner that the firm or any of its partners are not debarred from signing of audit opinions
- Financial proposal in US Dollars along with estimated budget for out-of-pocket expenses and taxes
- The financial proposal must include details of the entire team with expected time input of each team member along with their cost
The length of the proposal including CVs, financial proposal, and other attachments must not exceed 30 pages (A4 sheets).
The audit proposal must be submitted through email to [email protected] by 5:00pm GMT on 31st July 2025. Any proposal received after this date/time would not be considered. The subject of the email should clearly mention “Audit Proposal for JSB- P0935”.
The proposal must be submitted as a PDF document without any password protection in the email. Only one proposal must be submitted by an audit firm. If more than one proposal is received from the same firm, the one received later, but within the stipulated deadline for submission of the proposals, will be considered.
IPPF is entitled to reject one or all proposals. Only the shortlisted firm(s) will be invited for discussion and may be asked upon to make a presentation. Upon evaluation of the proposals and finalisation of the audit firm, a contract will be signed to engage the audit firm.
Audit Timelines
IPPF is expected to submit the financial statements along with the audit report to the donor as per its contractual obligations. Therefore, the audit should be started and completed within the following timelines:
Audit kick-off meeting: No later than 1st of September 2025
Final Report submission: No later than 30th September 2025
Invoices and Payments
The invoice for the audit fee and any agreed upon out-of-pocket expenses will be raised after completion of the audit and submission of the final report in favour of the IPPF Secretariat office located in London. The currency of payment will be US Dollars. This engagement will be a fixed fee contract.
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