The purpose of this terms of reference is to identify a project management consultant/consulting firm that will successfully oversee and deliver (in terms of time, quality and budget) automation of travel and expense management solutions across IPPF’s secretariat.

Objectives

The consultant/consulting firm shall work collaboratively with the stakeholders to translate initial concept documents into a clear and actionable project vision and roadmap. The consultant/consulting firm shall be responsible for overall project management, which will include the following key tasks:

a. Solution Design- Understand the conceptual design of the solution to be deployed

b. Vendor Onboarding and performance management- Coordinate an Expression of Interest (EOI) process to gather initial proposals from potential vendors, helping refine the project requirements for the bid process

c. Stakeholder engagement and collaboration- Engage and collaborate with the IPPF IT teams and external third part vendors (wherever required), to agree on the deployment model, security and integration with SSON, NetSuite and other solutions

d. Solution testing and deployment- Evaluate and analyse the efficiency and effectiveness of the configured solution, devising strategies to fulfil user requirements and requests. Validate the configured solution based on user feedback and oversee the migration process into the production environment.

e. Project Management-Identify resource requirements for projects, develop budgets including approval notes for the initiatives/ projects and get these approved.
 

Application

We look forward to receiving your submission. For your submission to be considered complete, please provide the following:

Written Submission to Include

• Company overview.
• Previous and current experience of the organization.
• Details of other organizations, similar to IPPF, that you have completed similar work for.
• Summary details on pool of consultants available including their level of experience, qualifications criteria, and global locations.
• Proposed cost of contracted services
• Any other provisions or requirements
• Consulting firm are required to include the team profiles, detailing specific roles (e.g. project lead, technical specialist).
• Consultant/consulting firm must respond against each of the Evaluation Criteria listed in the TOR

Note: you are welcome to supply the above information in whatever format is most appropriate for you.

Please ensure that you complete your proposal and send everything that has been requested by the closing date. Failure to do so may result in instant rejection from the process.

Deadline: Friday, 10 December 2024

To ensure objective evaluation and a clear and fair process, all communication relating to the RFP must be sent by e-mail only:

Email: [email protected]